Digitalize paper records for Safe, Secure, and Efficient Accessibility

In order to be in compliance with federal and state laws, some physical documents must be stored for quite a long time. In general, you can scan or convert the majority of active business records and legacy documents to digital. Access to that information would never be a problem with our enterprise scanning services and document management system.

As the economy increasingly moves towards rapid solutions, your business can benefit by taking advantage of this approach to make paper files into electronic records.

Scanning Services for Medical Records & Patient Files

Scanning small amounts of records can be easy to handle in-house, but digitizing and indexing large volumes of active and inactive patient charts can be tough. TLK Medical Group helps healthcare professionals to access and manage patient information much more easily than paper charts. This means that you’re leaving all the hassle to us and might be able to focus on treating patients!

We specialize in the digitization of patient charts and all other types of medical records and guarantee full confidentiality and security throughout the process. We can scan your medical records and export them to your Hospital Information System (HIS), Electronic Health Record (EHR) system, Document Management System (DMS), or any other IT system you use in your healthcare organization.

HIPAA Compliant Medical Records Scanning

Our scanning services for medical records and patient files help healthcare not only help healthcare organizations to speed medical record processing time but also facilitate HIPAA compliance. Our flexible and customized solutions offer simple record retrieval options and keep your patients’ data safe by exercising best practices in three areas – administrative, physical security, and technical security.

We design document conversion procedures to conform to the paper and data requirements of HIPAA regulations.

Benefits of Medical Record Scanning

  • Lookup a patient’s medical history in a matter of seconds.
  • Reduce costs and increase productivity
  • Get more out of your EMR or EHR Systems
  • Eliminate bulky cabinets for much-needed use of space
  • Reduce office clutter and become more organized
  • Back up plan for disaster recovery or loss of medical charts
  • Compliance with HIPAA and HITECH legislation
  • No threat of patient information getting lost in the shuffle.
  • Easier to manage and simplify the administrative process.
  • More attention toward patient care and treatment

Our Medical Records Scanning Process

  • Preparing the records to be digitized
  • Receipt of Documents
  • Preparation for Scanning Medical Records
  • Document Scanning
  • Quality Review
  • Record Indexing
  • Integration

Release Patient Medical Records

Medical practices frequently receive medical record release requests from multiple sources, including subpoenas, attorney letters, and patients themselves.

Request for Medical Records

Authorization to Release Information

This form is used to release your protected health information as required by federal and state privacy laws. Your authorization allows the Health Plan (your health insurance carrier or HMO) to release your protected health information to a person or organization that you choose.

Purposes of Patient Records

  • Patient Care. Patient records provide the documented basis for planning patient care and treatment
  • Legal documentation
  • Billing and reimbursement